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Send a calendar event with a mail

To send an event with a mail, open Classic compose, click the settings icon (hover text Advance settings) and click Attach Event. Enter the date, time and description. The event is attached as a calendar invitation (.ics), which recipients can add to their calendar. While choosing the time you can check calendar schedules and resource availability.

For: EveryoneWebClassic compose

How to send a calendar event with a mail

  1. Click the arrow next to Compose Mail, turn on Classic and click Compose Mail.
  2. Click the settings icon (hover text Advance settings), then Attach Event.
  3. Enter the date, time and a description of the event.
  4. Check the schedule or resource availability if needed, then add the event.
  5. Write the mail and send it.

When to use it

Sneha, a project manager, mails the kickoff agenda to the team with an attached event for Monday at 10 am, so everyone can add the meeting to their calendar from the mail.

Good to know

  • This option is in Classic compose. To switch, click the arrow next to Compose Mail and turn on Classic.
  • Recipients open the invitation from the mail's attachments and click Add To Calendar.
Was this page helpful? Updated 2026-10-28