Run server statistics reports
To run a statistics report, open Reports › Reports and stay on the Statistics tab. Choose a search type such as New Domain Created or No of Mails, fill in the domain or user it asks for, pick a period, and click Search. Use Print Report or Download Report to keep the results.
How to run server statistics reports
Where: Admin console › Reports › Reports › Statistics
- Open Reports › Reports. The Statistics tab is already selected.
- In the first drop-down choose the search type, for example New User Created.
- If the Domain or User box is switched on, fill it in. Click the validate button after typing a domain.
- Choose Current date, Current month or Current year, or set Date From and Date To.
- Click Search.
- Click Print Report or Download Report to keep the results.
Search types
| Search type | Needs | Columns in the results |
|---|---|---|
| New Domain Created (default) | Period only | S. No., Domain Name, Space Alloted (KB), No of Users Alloted, Access, Status, Created By, Created IP, Register Date, Expiry Date |
| New User Created | Period and Domain | S. No., Email Address, Space Alloted (KB), Status, Landline/Mobile, Last Login Date, Register Date, Expiry Date |
| No of Mails | Period and the user's Email Address | Domain Name, Login Name, Incoming Total, Incoming Size(KB), Outgoing Total, Outgoing Size(KB) and Mail Date |
| No of Domain Expired | Period | S. No., Expiry Date, Domain Name, Access, Register Date |
| No of User Expired | Period and Domain | S. No., User, Domain Name, Register Date, Expiry Date |
| No of Alias | Period and Domain | S. No., Email Address, Alias Address, Creation Date |
| Show Tracking | Period and the user's Email Address | Opens a Tracking map with the places the user signed in from. If there are none, you get a "no records" message. |
| Spammer | Period. User optional | S. No., Mail From, Mail To, Subject, Date |
Filters and buttons
| Control | What it does | Default |
|---|---|---|
| Search type drop-down | Picks one of the eight searches above. | New Domain Created |
| Domain | A domain name. Click the validate (magnifier) button; Search is refused until the tick appears. | Off for most types |
| User | A full email address. It must be a real mailbox on the server. | Off for most types |
| Period drop-down | --Select--, Current date, Current month or Current year. | --Select-- |
| Date From / Date To | Use these instead of the drop-down. Choosing one clears the other. Date From cannot be after Date To. | Empty |
| Search | Runs the report. If no period is chosen you are asked to select search criteria. | |
| Reset All | Clears the filters and goes back to New Domain Created. | |
| Print Report (printer button) | Prints the results table. Appears once results are shown. | |
| Download Report | Saves the results as an Excel file. |
Example
At the end of the quarter, Meera chooses New Domain Created with Current year to list every domain set up by her team this year. She then switches to No of User Expired for acme.in and sends the expiry list to the account manager.
Good to know
- The same page has more tabs: Merge Account, Archive and Notification. Each has its own page.
- Results are split into pages, with page links under the table.
- Billing administrators see a shorter list of search types for their own domain.
Common questions
Why is the Domain or User box greyed out?
Each search type uses only some boxes. Domain is available for New User Created, No of User Expired and No of Alias. User is available for No of Mails, Show Tracking and Spammer.
What do codes like A, D and SA mean in the results?
A line above the filters explains them: A is Active, D is De Active, BA Billing Administrator, DA Domain Administrator, F Full, O Owner, R Restricted, SA Server Administrator, U User, GA Group Administrator, AU Assignment User and SU Support Administrator.