Set up your email signature
To set up your signature, open Settings › Signature. Choose Official, Personal or Other under Name, write the signature in the editor and add a logo if you like. Tick Set as active signature and Add signature to all messages as default, then click Update. If your admin sets an organisation signature, yours may be locked.
For: EveryoneWeb
How to set up your email signature
Where: Settings › Signature
- Click your profile picture, then Settings, and open Signature.
- Under Name, choose Official, Personal or Other.
- Write the signature in the editor. Use Insert Image In Signature to add a logo.
- Tick Set as active signature, and Add signature to all messages as default if you want it on every mail.
- Click Update.
When to use it
Priya, a consultant at example.in, keeps a formal Official signature with the company logo and phone numbers for clients, and a short Personal one for colleagues. She switches the active one when she needs to.
Options
| Option | What it does |
|---|---|
| Name | Picks which of the three signatures you are editing: Official, Personal or Other. |
| Insert Image In Signature | Adds a picture, such as a logo, in JPG, JPEG or GIF format. |
| Set as active signature | Makes this signature the one used in new mails. |
| Add signature to all messages as default | Adds the active signature to every new mail automatically. |
Good to know
- You can still edit or remove the signature in a single mail before you send it.
- Keep the signature short. A small logo and two or three lines read well on phones.
Common questions
Why can't I change my signature?
Your administrator has turned on an automatic signature for your organisation, which locks this section, or has hidden it. Ask them to change it.
Which image types can I use?
JPG, JPEG and GIF images.
For admins
Administrators control this feature for the whole domain:
Was this page helpful?
Updated 2026-10-28