Format text in a mail
To format a mail, click the Formatting options icon (the "A") at the bottom of the compose window. A toolbar appears with font, size, colour, bold, lists, alignment, link, table, emoji and quote buttons. Select your text and click a button. Tables you insert get visible borders, so they look right to the recipient.
For: EveryoneWeb
How to format text in a mail
- In the compose window, click the Formatting options icon at the bottom.
- Select the text you want to change.
- Click a toolbar button, for example bold, a font colour or a bulleted list.
- To add a table, click the table button and choose the number of rows and columns.
- To add an emoji, click the emoji button and pick one.
When to use it
Anita in HR sends the holiday list for the year. She types the dates as a bulleted list, colours the long weekends red and adds a small table of regional holidays by office.
Options
| Button | What it does |
|---|---|
| Font and size | Change the typeface and size of the selected text. |
| Text colour and background colour | Colour or highlight text. |
| Bold, italic, underline, strikethrough | Emphasise text. Clear formatting removes all of it. |
| Bulleted and numbered lists, indent | Build lists and nest items. |
| Alignment | Left, centre, right or justify. |
| Link | Turn selected text into a link. Ctrl+K also works. |
| Table | Insert a table with borders. |
| Emoji and special characters | Insert emoji, symbols and a horizontal line. |
| Quote | Indent text as a quotation. |
| Source code | View or edit the mail's HTML. |
| Find and replace | Find words in a long mail and replace them. |
| Undo and redo | Step back or forward through your changes. |
Good to know
- When you select text, a small bar with bold, italic, underline, link and heading buttons appears next to it.
- You can paste pictures straight into the body. Click a picture to rotate or flip it.
Common questions
Does XgenPlus check my spelling?
Yes. The editor uses your browser's spell check. Right-click a word underlined in red to see suggestions.
Will my table show borders in Gmail or Outlook?
Yes. Tables are inserted with visible borders by default, so the recipient sees a ruled grid.
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Updated 2026-10-28