See files shared with you and by you
To see shared documents, open Storage and click Shared with me or Shared by me at the top left. Shared with me lists files others shared with you, each with your role. Shared by me lists your shared files with how many people have access, where you can manage sharing or remove access.
How to see files shared with you and by you
- Open Storage.
- Click Shared with me to see documents others shared with you. Double-click one to open it.
- Click Shared by me to see documents you shared.
- To change who has access, choose Manage sharing.... To stop sharing with someone, choose Remove access and confirm.
When to use it
Kabir in finance opens Shared with me on Monday morning and finds the budget sheet Priya shared with him as Editor, with no mail to search for.
Options
| View | What you see |
|---|---|
| Shared with me | Each file with a badge for your role: Viewer, Commenter or Editor. Hover for who shared it, for example "Shared by priya@example.in. You can edit this document." Editors open the file in edit mode, others in view mode. |
| Shared by me | Each file you shared, with a count such as "Shared with 3 people", Manage sharing... and Remove access. |
Good to know
- Remove access asks you to confirm: "They will not be able to open it again." It takes effect the next time they open the file.
- With nothing shared, you see "Nothing shared with you yet" or "You have not shared any documents yet".
- These lists show documents shared with Share.... A colleague's whole Storage folder appears in your folder list as Shared Storage instead.
Common questions
Why can't I download a file in Shared with me?
Files shared with you have no Download, Send or Move buttons in Storage. Inside the editor, the owner decides whether viewers and commenters can download, print and copy.
A shared file no longer opens. Why?
The owner removed your access or it expired. You see "This document is not shared with you, or the owner removed your access." Ask the owner to share it again.