Share a document to edit together
To share a document for collaboration, open Storage, right-click a Word, Excel or PowerPoint file and choose Share for collaboration, then Collaboration link (view) or Collaboration link (edit). A mail opens with the link. Add recipients and send. The link works for 7 days, and recipients do not need an XgenPlus account.
For: EveryoneWebSecurity
How to share a document to edit together
- Open Storage and right-click a .docx, .xlsx or .pptx file.
- Choose Share for collaboration.
- Choose Collaboration link (view) or Collaboration link (edit).
- Add recipients in the mail that opens and click Send.
When to use it
Rohit is preparing an RFP response at acme.in. He shares "RFP Response.docx" with edit rights with three experts, and they write their sections in the same file before the deadline.
Options
| Link | What recipients can do |
|---|---|
| Collaboration link (view) | Open and read the document. |
| Collaboration link (edit) | Open the document and change it. |
Good to know
- Only the owner of the file can create a collaboration link.
- The option appears only when your administrator has turned on Office editing for you.
- If you share from inside a mail you are writing, the link is put into your mail where the cursor is.
- If a mail cannot be opened, the link is copied so you can paste it yourself.
Common questions
How long does the link work?
7 days from when you create it. After that, share the file again to send a fresh link.
Can people outside my organisation use the link?
Yes. They open the document in their browser without signing in to XgenPlus.
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Updated 2026-10-28