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Colour-code incoming mail automatically

To colour mail automatically, open Settings › Rules/Advance Forwarding, set a condition on the Rules tab, choose the action Set Color, pick a colour and click Save. New mail that matches the condition shows in that colour in your mail list. You can later search for mail by its colour.

For: EveryoneWeb

How to colour-code incoming mail automatically

Where: Settings › Rules/Advance Forwarding › Rules

  1. Open Settings › Rules/Advance Forwarding and stay on the Rules tab.
  2. Choose a condition under Rule, for example From contains, and type the text, such as @bigclient.in.
  3. Under Action, choose Set Color.
  4. Pick the colour in Label Color.
  5. Click Save.

When to use it

Anita manages the account of a large client for acme.in. She colours all mail from @bigclient.in red, so their mails jump out of a busy Inbox.

Good to know

  • The colour applies to mail that arrives after you save the rule.
  • You can also colour a single mail by hand from the open mail.
  • To list all mail of one colour, use Search by Color Code in Advanced Search.
  • The rule counts towards the number of rules your administrator allows.

For admins

Administrators control this feature for the whole domain:
Was this page helpful? Updated 2026-10-28