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Add a Storage file link to a mail

To link a stored file, open Classic compose and click Add Storage Link. Pick a file from your Storage (Virtual Storage), or upload a new one, and add it to the mail. Recipients get a download link instead of an attachment. Keep the file in Storage, because deleting it breaks the link.

For: EveryoneWebClassic compose

How to add a storage file link to a mail

  1. Click the arrow next to Compose Mail, turn on Classic and click Compose Mail.
  2. Click Add Storage Link.
  3. Choose a file from your Storage, or upload one.
  4. Click Attach (or Send Link) and send the mail.

When to use it

Aditi in HR mails the 40 MB employee handbook to 300 staff. Instead of attaching it, she adds a Storage link, so every mailbox gets a small mail and the handbook stays in one place.

Good to know

  • This option is in Classic compose. To switch, click the arrow next to Compose Mail and turn on Classic.
  • In Classic compose, the attach button lets you choose File or Link.
  • If you delete the file in Storage, the link in the mail stops working.
Was this page helpful? Updated 2026-10-28