Find mail with Advanced Search
To use Advanced Search, click the filter icon at the right of the search box. Fill any fields, such as From, Subject, Folder or From Date and To Date. Click Search In for more filters like size, attachment and read state, then click Search. Clear Filter resets every field.
For: EveryoneWebTime-saving
How to find mail with advanced search
- Click the filter (sliders) icon at the right of the search box.
- Fill in any fields, such as From, To, Subject or Message, and choose a Folder.
- Click Search In to show the extra filters, such as size, attachment and read state.
- Set the From Date and To Date if you need a date range.
- Click Search.
When to use it
Anita in audit needs every mail from @vendor.example.in larger than 5 MB with PDF attachments received between April and June. She fills From, Size and Attachment Type, sets the dates and gets the list in one search.
Options
| Field | What it does |
|---|---|
| My Folder(s) / Shared Folder(s) / Archive of Deleted Emails | Where to search: your own folders, folders colleagues shared with you, or deleted mail, including mail removed from Trash and Spam-Promo. |
| Folder | All Folders, or one folder such as Inbox, Sent, Draft, Trash or a folder of your own. |
| From, To, Subject, Message | Words or addresses to match. From and To suggest addresses from your contacts. |
| MailId | Opens one mail by its Mail-Id. Other fields are switched off while it is filled. |
| Size is | Size in KB, with =, <, >, <= or >=. |
| Search in Mail | Limit results to Read, Unread or Encrypted mail, or none. |
| Attachment Name, Attachment Type | Match the file name, or the file type without the dot, such as pdf. |
| Search in Attachment | Words inside attachments, for a date range of up to 30 days. |
| Search by Tag, Search by Color Code | Mail you tagged or colour-coded. |
| From Date, To Date | The date range. Dates can't be in the future, and From can't be after To. |
| Clear Filter | Empties every field so you can start a new search. |
Good to know
- Search stays greyed out until you fill at least one field.
- To narrow a result list further, reopen Advanced Search and tick Search Results to search within it.
- On a result list you can select every match, not just the visible page, and delete, move or mark them in one go.
- Trash and Spam-Promo are emptied after 30 days. Deleted mail stays recoverable in Archive of Deleted Emails for your domain's retention period, 7 days by default. The hints icon shows both.
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Updated 2026-10-28