Share your calendar with colleagues
To share a calendar, open Calendar, tick the calendar under My Calendar and click the share (hand) icon. Enter a colleague's email address, choose See all event details of calendar or Make changes to calendar, click Add Person, then Save. You can share only with people in your own domain.
For: EveryoneWeb
How to share your calendar with colleagues
- Open Calendar from the top bar.
- In the left pane, under My Calendar, tick the calendar or calendars you want to share.
- Click the share icon (Click to share above checked calendars).
- Enter a colleague's email address and choose a permission.
- Click Add Person, then click Save.
When to use it
Meera is executive assistant to the director at acme.in. The director shares his calendar with her using Make changes to calendar, so Meera can book and move his meetings herself.
Options
| Permission | What the colleague can do |
|---|---|
| See all event details of calendar | View every event and its details. They cannot change anything. |
| Make changes to calendar | View events and also add, edit and delete them. |
Good to know
- You cannot share a calendar with yourself or with one of your own aliases.
- Colleagues find your calendar under Shared Calendar in their left pane.
- To give someone outside your domain a copy of your events, export the calendar as an .ics file.
Common questions
Can I share my calendar with someone outside my organisation?
No. The address must be in your own domain. To give an outside person your events, export them as an .ics file instead.
How do I stop sharing?
Open the share window again and click click to un-share next to the person, then save.
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Updated 2026-10-28