Book a room, food or a vehicle
To book resources, open the meeting in Calendar and go to the Meeting Resources tab. Click a resource, such as a conference room, choose its options, for example facilities, meal type or vehicle number, add remarks and click Add. Save and send the invite. The resource's administrator gets the request by mail.
For: EveryoneWebTime-saving● Unique to XgenPlus
How to book a room, food or a vehicle
- Open the meeting in Calendar, or create a new one.
- Open the Meeting Resources tab.
- Click a resource, then choose its type and options.
- Add any notes under Additional Remarks and click Add.
- Save the meeting and send the invite.
When to use it
Anita in HR at acme.in plans an induction day. She books the Training Hall with a projector and whiteboard, lunch for 25 (veg) and tea and coffee. The facilities desk and the canteen each get the request automatically.
Options
| Resource | Choices |
|---|---|
| Room | Facilities such as laptop, projection, whiteboard and conference audio or video. |
| Food | Meal type (snacks, lunch, dinner, high tea), category (veg, non-veg, both) and drink (tea, coffee, cold drink, lassi, buttermilk). |
| Vehicle | Vehicle number. |
| Equipment | Any equipment your organisation lists. |
| Additional Remarks | Anything else you need, in your own words. |
Good to know
- Each resource shows its capacity, its administrator and any notes.
- The resource administrator appears in the invite preview, so you can see who will get the request.
- Your administrator sets up the list of rooms, food, vehicles and equipment.
Common questions
Why is a room I need not in the list?
Your administrator decides which resources can be booked. Ask them to add it.
What if the room is already booked?
XgenPlus warns you about the clash when you save, so you can change the time or pick another room.
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Updated 2026-10-28