Add a resource type and its resources
To set up bookable resources, open the admin console, go to Manage Domain(s), expand your domain and click Add Resource Type. In the first box choose or type a Resource Type, enter the admin's name and email, set the Draft Mail and click Save. In the second box add each resource under that type.
How to add a resource type and its resources
Where: Admin console › Manage Domain(s) › your domain › Add Resource Type
- Open Manage Domain(s), expand your domain and click Add Resource Type.
- In the Resource Type box, pick Equipment, Room, Vehicle or Food, or type your own type name.
- Enter the Admin Name and Admin Email, then click Draft Mail to check or edit the booking mail.
- Click Save.
- In the Resources box, choose the Type, enter the Name and Capacity, fill the extra fields that appear, and click Save.
Resource Type box
| Field | What it does |
|---|---|
| Resource Type | Pick Equipment, Room, Vehicle or Food, or type a new name (up to 50 characters, letters, numbers, spaces and &). Required. |
| Admin Name | The person who looks after this type. Up to 50 characters, letters and numbers. Required. |
| Admin Email | The admin's email address. Up to 50 characters, must be valid. Required. |
| Draft Mail | Opens a window with a Subject (up to 300 characters), a body and Select Tag. Use Save, Update, Reset or Cancel in that window. |
| Save, Update, Reset | Save a new type, update the one you are editing, or clear the form. |
| Types list | Columns Resource Type, Admin Name, Admin Email, Actions with edit and delete. |
Resources box
| Field | Shown for | What it does |
|---|---|---|
| Type | All | The type this resource belongs to. Required. |
| Name | All | Up to 50 characters, letters, numbers, spaces and &. Required. |
| Capacity | All | A number, up to three digits. Required. |
| Facilities | Room | Choose one or more: Laptop, Projection, Whiteboard, Conference Audio/Video. |
| Vehicle Number | Vehicle | Up to 15 characters. Required. |
| Food Category | Food | Veg, NonVeg or Both. |
| Meal Type | Food | One or more of Snacks, Lunch, Dinner, High Tea, Other. |
| Drink | Food | One or more of Tea, Coffee, ColdDrink, Lassi, ButterMilk, Other. |
| Note | All | Optional, up to 200 characters. |
| Save, Update, Reset | All | Save a new resource, update the one you are editing, or clear the form. |
| Resources list | All | Columns for type, resource name, capacity, facilities, vehicle number, food category, meal type, drink, note and Actions. |
Example
Meera adds a Room type for
acme.inwith Rohit as admin. She then adds "Board Room" with capacity 12 and the facilities Projection and Whiteboard.
Good to know
- Add the type first. A resource needs a type.
- A name already used for a type in your domain is refused.
- Deleting a type or a resource asks you to confirm.
Common questions
What is the Draft Mail for?
It is the mail text for this resource type, with a subject and a body. The subject and body are required. Use Select Tag inside it to add details such as the venue, meeting date and the name and email of the admin.
Can I delete a standard type?
A type that comes from the server cannot be deleted from your domain. Types and resources you added yourself can be edited or deleted from their lists.