# Record and send minutes of meeting

To record minutes, open the meeting in **Calendar** after it ends and click **Add Minutes of Meeting**. Optionally pick a minutes template, write the decisions and action items, and save. Then click **View Minutes of Meeting** and use **Send Mail to Attendee(s)** to mail them, or download them as a PDF.

## How to record and send minutes of meeting

1. Open the meeting in **Calendar** and click **Add Minutes of Meeting**.
2. Optionally choose a minutes template, then write the minutes.
3. Click **Add Minutes of Meeting** to save them.
4. Click **View Minutes of Meeting**, then **Send Mail to Attendee(s)**.
5. Choose the From address and display name, check the preview and send.

## When to use it

> After the project steering committee, Rohit, who is secretary for the meeting, records the decisions and action items, mails them to all nine attendees and files the PDF for the audit trail.

## Good to know

- The minutes stay with the calendar event, so anyone who opens the meeting later finds them in one place.
- Minutes templates use the same fields as agenda templates, such as meeting date, chairman and attendee list.
- You see "Minutes of meeting mail sent successfully" when the mail has gone.

## Common questions

**Can I change the minutes after sending them?**

Yes. Open the meeting and click **Update Minutes of Meeting**, then send them again if needed.


Source: https://docs.xgenplus.com/calendar/minutes-of-meeting/