# Invite people to a meeting

To invite people, open the event in **Calendar**, go to the **Attendees** tab and search for or type each address. Click **Save** and confirm that you want to send invitations. Choose the From address, click **See Preview**, then **Send Meeting Invite**. You can add up to 100 addresses at a time, inside or outside your organisation.

## How to invite people to a meeting

1. Open the event in **Calendar**, or create a new one.
2. Open the **Attendees** tab and search for attendees, or click **Choose from Contacts**.
3. Optionally mark one attendee as **Chairman** and one as **Secretary**.
4. Click **Save** and confirm that you want to send invitations to guests.
5. Choose the address under **Select From Email ID**, click **See Preview**, then click **Send Meeting Invite**.

## When to use it

> Meera, company secretary at acme.in, invites 12 board members, including two independent directors at outside addresses, and sends the invite from the shared secretary@acme.in alias.

## Options

| Option | What it does |
|---|---|
| **Search Attendees** | Finds people in your address book and the organisation directory. |
| **Choose from Contacts** | Picks attendees from your contacts. |
| Attendee role | **Member**, **Secretary** or **Chairman**. Agenda and minutes templates use these roles. |
| Add to contacts | Saves a new attendee's first name, last name and mobile number to your contacts. |
| **Select From Email ID** | The address the invitation comes from, such as an alias. |
| **Save & Send Mail** / **Save Meeting Only** | Send invitations now, or just save the meeting. |

## Good to know

- You can add up to 100 email addresses at a time.
- You cannot add yourself as an attendee.
- The invitation carries a calendar file, so Outlook, Gmail and other calendar apps can add it too.

## Common questions

**Can I invite people outside my organisation?**

Yes. Type their email address in the **Attendees** tab. They get the invitation by mail and can reply with Yes, Maybe or No without an XgenPlus account.

**Can I save the meeting without sending invites?**

Yes. Choose **Save Meeting Only** instead of **Save & Send Mail**.

**Can I send the invite from a shared or alias address?**

Yes. Pick that address under **Select From Email ID** on the preview step.


Source: https://docs.xgenplus.com/calendar/invite-people-to-a-meeting/