# Book a room, food or a vehicle

To book resources, open the meeting in **Calendar** and go to the **Meeting Resources** tab. Click a resource, such as a conference room, choose its options, for example facilities, meal type or vehicle number, add remarks and click **Add**. Save and send the invite. The resource's administrator gets the request by mail.

## How to book a room, food or a vehicle

1. Open the meeting in **Calendar**, or create a new one.
2. Open the **Meeting Resources** tab.
3. Click a resource, then choose its type and options.
4. Add any notes under **Additional Remarks** and click **Add**.
5. Save the meeting and send the invite.

## When to use it

> Anita in HR at acme.in plans an induction day. She books the Training Hall with a projector and whiteboard, lunch for 25 (veg) and tea and coffee. The facilities desk and the canteen each get the request automatically.

## Options

| Resource | Choices |
|---|---|
| **Room** | Facilities such as laptop, projection, whiteboard and conference audio or video. |
| **Food** | Meal type (snacks, lunch, dinner, high tea), category (veg, non-veg, both) and drink (tea, coffee, cold drink, lassi, buttermilk). |
| **Vehicle** | Vehicle number. |
| **Equipment** | Any equipment your organisation lists. |
| **Additional Remarks** | Anything else you need, in your own words. |

## Good to know

- Each resource shows its capacity, its administrator and any notes.
- The resource administrator appears in the invite preview, so you can see who will get the request.
- Your administrator sets up the list of rooms, food, vehicles and equipment.

## Common questions

**Why is a room I need not in the list?**

Your administrator decides which resources can be booked. Ask them to add it.

**What if the room is already booked?**

XgenPlus warns you about the clash when you save, so you can change the time or pick another room.


Source: https://docs.xgenplus.com/calendar/book-room-and-catering/