# Write a meeting agenda from a template

To use an agenda template, open the meeting in **Calendar** and click **Agenda from Template**. Pick a template from the **Template List**, or write your own and insert fields with **Select Tag**. Click **Preview**, then **Set as Agenda**. Fields such as subject, venue, meeting date, chairman and attendee list are filled in from the meeting.

## How to write a meeting agenda from a template

1. Open the meeting in **Calendar** and add the attendees, with their **Chairman** and **Secretary** roles.
2. Click **Agenda from Template**.
3. Choose a template from the **Template List**, or type your own text and insert fields with **Select Tag**.
4. Click **Preview** to check the filled-in agenda.
5. Click **Set as Agenda**. Optionally click **Save as Template** to reuse your version.

## When to use it

> Meera, company secretary at a cooperative bank, picks the "Board Meeting Agenda" template for the monthly board meeting. The date, venue, chairman and the list of directors fill in by themselves, so every notice follows the same format.

## Fields you can insert

| Tag | Filled in with |
|---|---|
| SUBJECT | The meeting subject. |
| VENUE | The meeting venue. |
| MEETING DATE | The meeting date. |
| TIME WITH TIMEZONE | The start time and time zone. |
| LIST OF ATTENDEE | Everyone invited. |
| ATTENDEE COUNT | How many people are invited. |
| NAME OF CHAIRMAN | The attendee marked Chairman. |
| NAME OF SECRETARY | The attendee marked Secretary. |

## Good to know

- You can also **Print** the agenda, **Reset** it, or delete a template you saved.
- Use **Save New** to keep a new template, or **Update** to change one you saved earlier.

## Common questions

**Where do the shared templates come from?**

Your administrator can publish agenda templates for the whole organisation. They appear in the Template List next to the templates you saved yourself.


Source: https://docs.xgenplus.com/calendar/agenda-from-a-template/