# Change one setting for all users at once

To change a setting for every user, open Admin console › Manage Domain(s) › your domain › Bulk Update, set the value you want in the section you need and click its Update button. A box tells you how many users already have it and how many will change. Click OK to apply it to all users.

## How to change one setting for all users at once

1. Open **Manage Domain(s)**, expand your domain and click **Bulk Update**.
2. Find the section you need, for example **Set Limits For Users On This Domain**.
3. Set the value or choose **Enable** or **Disable**, then click that row's **Update** button.
4. Read the box that appears. It shows how many users already have the option and how many will be changed.
5. Click **OK** to apply it to every user, or **Cancel** to stop.

Every row has its own **Update** button. Press only the one for the row you changed. The other rows are not saved.

## Services For Users on Domain

Switch the services on or off for all users with one **Update**. The switches are **SMTP-IN**, **POP**, **HTTP**, **SMTP-OUT**, **IMAP**, **ANTI-VIRUS**, **CHAT**, **OFFICE** and **VIDEOMEET**. A switch is greyed out when the domain does not have that service.

## Theme Mode For Users

**Enable Dark Mode** and **Enable Light Mode** each have an **Update** button that sets that mode for all users.

## Set Limits For Users On This Domain

Type a whole number. **0 means unlimited.** A value cannot be more than your domain's own limit or what the domain still has left.

| Limit | What it controls |
|---|---|
| **No. of Incoming Mails per Day** | Mails each user can receive in a day. |
| **No. of Outgoing Mails per Day** | Mails each user can send in a day. |
| **Total data MB per Day** | Data each user can move in a day. |
| **Number of personal folders** | Folders each user can create. |
| **No. of Contacts in Address-book** | Contacts each user can keep. |
| **Rules to be Allowed** | Mail rules each user can create. |
| **Max Attachment Size** | Largest attachment, in MB. It cannot be above the domain's size, and 0 is refused when the domain has one. |
| **Max Outgoing-Mail Recipient(s)** | Recipients on one mail. It cannot be 0 or above the domain's value when the domain sets one. |

## Default Values For Users On Domain

| Option | What it does |
|---|---|
| **Show Global Address Book** | **Enable** or **Disable** for all users. |
| **Show Admin Address Book** | **Enable** or **Disable** for all users. |
| **Allow sending mails only to Global and Admin Address Book** or give other domain names | **Enable** limits users to those address books. You can add other domain names separated by commas. **Disable** removes the limit. |
| **Allow Advance Forwarding** | **Enable** or **Disable**. Turning it off deletes the forwarding rules of all users. |
| **Enable automatic signature** (set by domain administrator) | **Enable** or **Disable** your domain signature. |
| **Activate account** | **Enable** or **Disable** whether users may use XgenPlus services. |
| **Disable Settings** | **Enable** hides the Settings tabs you tick in the box that appears: Personal Details, Change Password, Default Settings, Security, Addresses, Antispam, Encryption, Enable POP/IMAP, Signature, Out of Office, Import Mails, Timezone and Connector. Keep at least one ticked. Unticked tabs stay visible. **Disable** shows them again. |
| **Rights Permission** | **Enable** or **Disable** whether users can set delete, reply, forward and print rights on a mail. |
| **Show right click menu** | **Enable** or **Disable** for all users. |
| **Allowed Hide Attachment** | **Internal Domain**, **External Domain** or **Disallowed**. Shown only when your domain has this feature. |
| **Allowed Host IP Range** | A **Start** and **End** address. They must lie inside your domain's own range. Leave both empty to clear. |
| **Receive BCC of all Incoming mail to E-mail address** | Up to 5 addresses separated by commas, and **Save Copy** set to **Yes** or **No**. |
| **Send BCC of all outgoing mail to E-mail address** | The address that gets a blind copy of every user's sent mail. |
| **Incoming / Outgoing Mails Bcc Applicable** | **Yes** or **No**, with its own **Update**. Keeps a copy of users' incoming or outgoing mail for legal and compliance purposes. |
| **Disallowed attachment file type** | File extensions separated by commas and without a dot, for example `JPG,PNG`. Up to 50 characters. |
| If a user sends mail with a disallowed attachment type, send a BCC to | Type an address and click **Enable**, or **Disable** to stop. |
| **User Attributes** | Shown when your domain has attributes. Choose an attribute, type a value of up to 50 characters, click **Update** and confirm. An empty value clears that attribute for all users. |

Some rows for optional services appear only when your domain has them.

## EXPIRATION

| Option | What it does |
|---|---|
| **Expires on** | A date for all users. It cannot be in the past or later than your domain's expiry. |
| **Deactivate if inactive for (Days)** | Switch it on, type the number of days and click **Update**. |

## Enable POP/IMAP

**Enable IMAP only for mail that arrives from** and **Enable POP only for mail that arrives from** each have a switch, a date and an **Update**. Turn the switch on, pick a date up to today and click **Update**. These are greyed out when your domain does not have POP or IMAP.

## EXPIRY DATE EXTEND

Use this to extend only some users.

1. Next to **Search User(s) By**, click **User name** or **Exp. Date**.
2. Type a name, or pick a date, and click **Search**.
3. In the table, tick the users. Their **Name**, **Email**, **Activation Date** and **Expiry Date** are shown.
4. Pick the new date and click **Update**. It cannot be later than your domain's expiry.

## Example

> Acme India renews its contract to 31 March. Meera opens **Bulk Update**, sets **Expires on** to 31/03 and clicks **Update**. The box says 12 users already have this date and 188 will be changed. She clicks **OK**. The same day she sets **Max Attachment Size** to 25 for everyone.

## Good to know

- Each change applies to every user in the domain, new and old. Groups have the same page for their members only: click the Settings icon in **Manage Groups**.
- Nothing is saved until you click **OK** in the confirmation box.

## Common questions

**Does an Update button change all users or only some?**

All users of the domain. To change only some, use the Settings icon on a group, or upload a file in Bulk Add on the Update User Details tab.

**Why is a service switch greyed out?**

Your domain itself does not have that service, so users cannot be given it.

**Can I undo a bulk change?**

There is no undo button. Run the opposite change, for example Disable after Enable. Limits and dates need their old values typed again.


Source: https://docs.xgenplus.com/admin/bulk-update-users/